How to Save All Emails from Outlook to PDF with Attachments?

It may chance sometimes that you want or need to export Outlook email as PDF file format. And there could be any reason for that. Since PDF is the greatest portable document format, you can read the emails without necessitating Microsoft Outlook or any particular system or platform. In this blog we will show you how to export all emails from Outlook to PDF. There’re two approaches to do that: either you can use some free approaches or you can try a professional solution like PST Converter.

Movability is one of the most significant key features of any computer file. It makes a file accessible to a number of different platforms or systems. If the files are portable or movable, you can smartly carry them from one platform to another via an external drive. But this option is not existing for email files. You can’t carry the single email messages to another system without exporting them into a more portable file format. MS Outlook is one of the most common email application among Windows users. It saves email files and other items in an Outlook data file, usually known as PST (personal storage table).

Why Need to Move Outlook PST to PDF?

In order to read or open the email messages, you should have installed MS Outlook email client or a PST File Viewer on system. But if you don’t have any of these, you need to export the email messages of PST folder to PDF file format. Once you move PST to PDF format accurately, you can read the email messages on any platform or system. There could be numerous reasons behind Outlook to PDF conversion. Information sending or sharing, record preserving, preparing evidence for lawsuit and archival drives are some common reasons.

In other components of Microsoft Office suite like Word, Excel, and PowerPoint, there’s an option available to save the document in PDF format. But there’s no such built-in option in any edition of MS Outlook client. So the question is, “how to export all emails from Outlook to PDF”.

How to Convert PST Files into PDF?

Even though, there is no option to export Outlook emails to PDF in Microsoft Outlook client, you can still try some simple ways here.

Use Adobe Acrobat Pro

Using the Adobe Acrobat application is the most elastic solution but also the most costly one. The Adobe Acrobat tool has an Outlook add-in that allows you to save single or multiple email files into a new PDF file.

There are some other options to set capability like:

If you wish to move the attachments in the PDF files or not,

and/or you can installed security, encryption, and password settings

Also, there is an option to migrate new email file into PDF files automatically. You need to use the “Setup Automatic Archive” option and set an interval.

Note: If you have configured the Adobe Acrobat Pro tool, then it’s wonderful. But if you don’t have configured it and/or you can’t afford it, you can use the below given solution:

Use PDF Printer

You can save Outlook email files from PST to PDF file by using PDF printer. It’s an effective printer which you can choose in the list of your printers. It makes a PDF file in its place of printing on paper.

For Windows 10 users

If you’re using Win 10, you need to be familiar with a printer named “Microsoft Print to PDF”. You can print your emails to this printer, which offers you an option to the output as PDF file.

Professional Approach – PST to PDF Converter Software

If you have number of bulk email messages in Outlook email client that you need to save as PDF, the above method may take more than sufficient time. It’s only because you are doing all the thing manually. Also, you cannot migrate bulk email files as PDF in just one time. In such a circumstance, you should go with the professional approach such as PST to PDF Converter. It can export batch emails from Outlook to PDF in a single migration process with no one issue. The software is easy to utilize by any type of users i.e. technical and non-technical to easily transfer Outlook emails into Adobe PDF.

The PST to PDF Converter is a helpful utility for users who want to know how to export all emails from Outlook to PDF file format. The software is capable to extract all type of details from Outlook PST folder like emails, emails formatting, layout, metadata and attachments in an accurate manner. And it is a Windows based program that supports to run on Windows (32-bit and 64-bit) OS platforms – Windows 11, 10, 8.1, 8, 7, XP, Vista, etc.

Free Evaluation

Before you purchase the software, you must download its Demo edition for free evaluation. By using the Free Demo edition, you can save 25 emails from Outlook to PDF including attachments without any cost. Then, you can purchase its license key for saving bulk Outlook emails into PDF file format.