Having a new office can be exciting, but the journey to get there isn't easy. Office relocation is more than just moving; it is a significant project that needs a smooth transition. However, it comes with its unique set of challenges and complexities. The slightest error can delay the relocation process or make things go out of hand.
Even though each relocation is different, the mistakes that can happen during a move are pretty much the same. No wonder why the demand for professionals in office relocation in Melbourne has increased. However, the question remains- how to ensure a successful office relocation? For this, here are the common mistakes that one needs to avoid.
From minimising downtime to thriving in the new workplace, a small error during relocation disrupts the entire business operation. For successful operation, here are the top common mistakes to avoid:
One of the major common mistakes businesses make during relocation is moving without proper planning. An office relocation requires detailed planning such as booking the right transport, deciding which furniture and items need to be moved, etc. Without proper planning, there are chances you may miss something important or end up spending more.
In addition to improper planning, one must also avoid the mistake of surprising staff about the move. Instead of announcements at the last minute, inform them a month before. Also, assign roles and responsibilities to avoid misunderstandings, delays or unnecessary expenses.
Businesses often skip the inventory procedure and put office supplies in the moving truck. However, skipping inventory is a common mistake during office relocation. Be it anything you want from the previous office or anything new, everything should be listed in the inventory.
This includes everything, be it your box of stapler pins or an expensive desktop PC. With a thorough inventory, you can rest assured nothing will disappear or go missing during your office relocation. You can also inform your movers to take special care of important documents. Professional movers also make organising and unpacking in your new office easier.
A key to successful office relocation is to leave behind the clutter. This happens when businesses fail to properly inventory the items you need and don't require in your new office. This, as a result, leads to packing all the unnecessary items such as old files, outdated IT equipment, records that are no longer in use, etc.
Instead of packing everything, make a list of things you want and another list of unneeded stuff. By moving important items, you not only save time and labour but also reduce the need for many trucks. However, if you are relying on professional movers, make sure you discuss with them about the items that must be moved and those that should be left behind.
Another common mistake businesses make is having one person manage the entire movie. The relocation should be supported by the entire team and in case of a shortage of staff members, a wise decision would be to hire the best and reliable Melbourne packers and movers . Also, remember certain moves may call for specialised knowledge.
Instead of hastening the process, consider who in your company could be qualified to assist with various moving tasks. For instance, computer relocation can be managed by the IT manager while office supplies can be handled by the office manager. Therefore, take the time to organise and coordinate a team for each department.
Another common mistake businesses make is moving without insurance. When selecting movers, make sure you don't go with the one you see at the top when searching. Instead, search and do thorough research to find the ideal company for your move.
Make sure you don't overlook if the company provides insurance or not. With an affordable insurance plan, you can save all of your expensive furniture and equipment. In case of any damage, you can rest assured that you'll be able to negotiate using insurance coverage.
Another common mistake to avoid is not finalizing the budget. Many companies lack a clear budget and have no idea how much they need to spend for their office move. What's worse? They create a budget without considering actual expenses, which later leads to shock or unexpected expenses.
Understanding the cost of moving should be your top priority before**** deciding to move. This includes hiring experienced movers, garbage cleanup, access to equipment and more. Instead of making the wrong guesses, a wise decision would be to hire professionals and get free estimate.
While some companies plan to manage moving all by themselves, others plan to hire local moving company. However, just hiring isn't enough; the key is to choose the right professionals. Hiring the wrong professionals can jeopardise the entire process, causing major issues. When choosing a moving company, don't make the mistake of just looking at the lowest price.
Instead, assess the average size and scope of your project, to determine which company best fits your move. Before hiring, you can also consider looking at their website and previous work profiles. Don't miss out on the reviews as it helps in understanding the reputation and service of their business.
At G Line Movers Melbourne, we understand how challenging and stressful office relocation can be. Keeping this in mind, we offer the best moving and packing services to businesses of all sizes. As the leading company, we have a team of skilled and trained professionals who are always ready to help.
We ensure safe pick-up, packaging, loading and delivery, be it any piece of furniture. In addition to having access to appropriate equipment, we also use the latest item-moving method. Besides, you can trust us with no damages or misplacing of items. To learn more about our services, Contact Us today without any hesitation.